No matter the type of building, every property owner wants to get the most out of their building and its parts. Preventive maintenance provides a cost-effective way to keep your building running at its peak, while also expanding its lifespan, by helping you stay proactive in checking electrical, plumbing, heating, cooling, and your building’s overall structural integrity before minor issues become more large-scale later on.

What Is Preventive Maintenance?

Preventive maintenance is a thoroughly designed maintenance program where maintenance tasks are performed routinely, including regularly scheduled inspections, periodic cleaning and repairs of common components and more in order to avoid massive repairs. A preventive maintenance plan helps building owners save money because efforts are focused on preventing equipment and parts failure as opposed to responding to emergency repairs and big fixes in the future.

The Advantages of Preventive Maintenance

Preventive maintenance provides a wide range of powerful benefits, including less unplanned downtime caused by faulty equipment, which makes it a worthwhile investment.

Some other benefits of preventive maintenance include:

Address Potential Problems Now

It may seem that emergency repairs just spring up from out of nowhere, but the truth is, the issue was present all along slowly progressing while you were unaware. Preventive maintenance allows you to spot potential issues before they become major ones, in which case you have the opportunity to address these issues while they are simple and inexpensive, so you save time and money on costly replacements or emergency repairs down the road.

Improves Safety

When your building’s parts and equipment fail to function properly, it creates many hazards, unsafe living and working conditions, and even emergency situations where occupants or workers are injured. Preventative maintenance improves the safety of your building by maintaining your building’s parts, thus ensuring they operate in a proper manner, which decreases the risk of hazards, accidents, and injuries.

Increases Efficiency

Routine inspections, parts replacements, fluid changes, and more, can help keep your HVAC and other systems running efficiently, which in turn allows your building to benefit from less fuel and energy consumption, because your equipment doesn’t have to work as hard, resulting in increased energy savings. A properly functioning HVAC system also helps prevent poor indoor air quality. A clean HVAC system means better breathing for the entire building. On the other hand, an unkept HVAC system is a breeding ground for dirt, bacteria, and mold, which can lead to or worsen respiratory problems for those living or working in the building.

Extends the Life of Your Building and Equipment

The better you maintain your building and equipment, the longer that building and equipment will be able to function properly and provide a good return on your investment. In fact, with proper maintenance, a building’s equipment alone can last more than 10 years, which makes sense that you would want to prolong its life as long as possible.

Enhances Your Company’s Reputation

Because preventive maintenance enhances overall building functioning, companies that practice it can offer tenants/workers more dependable service, which in turn helps boost your reputation and increase your chance at growth. On the other hand, companies that neglect their building and equipment risk ruining their reputation, thus limiting the potential for growth.

How Much Does Preventive Maintenance Cost?

3D rendition of three workers with tools

Preventive maintenance costs vary based on various factors, including the number of equipment items, the size or your equipment, accessibility, type of equipment, distance, number of visits, and the condition of your equipment, just to name a few, and generally involves major building systems such as your roofing, lighting, plumbing, and HVAC.

Many commercial roofing contractors offer preventive maintenance services, which include visual roof inspections, documentation of roof conditions, routine maintenance as needed, and more, which studies show on average costs around $0.14 per square foot as compared to $0.25 per square for roof maintenance without a maintenance program.

Lighting maintenance agreements typically include a fixed timeline agreement to maintain your lighting system with no upfront costs. However, another type of agreement called a full-service lighting agreement lasts from 2-4 years and provides up to date energy efficient lamps and fixtures installed at the beginning of the agreement. Under this type of agreement, you receive free lamp replacement for the life of the agreement, no upfront costs, energy savings rebates, preventive maintenance monthly, bi-monthly, or quarterly, and intermittent service requests all for a monthly fee of between $150 – $200.

Many plumbing maintenance programs include two yearly visits at which time they will perform an inspection of water pressure, an inspection of all plumbing fixtures for proper function, treatment of your drainage system and more, as well as a discount on parts and labor for additional services for an annual charge of approximately $150.

Reports show that the national average for maintaining an HVAC system annually typically costs a one-time fee of between $70-$100 for a one-time visit. However, many companies also offer annual servicing contracts for preventive maintenance that costs between $100-$150 and includes standard maintenance, more warranty coverage, and anytime something goes wrong with your unit in between visits, a technician will arrive to fix the problem.

Preventive maintenance software is also available to coordinate all preventive maintenance tasks into one program to help simplify what may otherwise be a complex task for companies with a lot of equipment. This software keeps all maintenance records, prioritizes maintenance tasks, and gathers all information a technician requires to perform maintenance and more for a one-time fee of approximately $495 or a monthly fee of approximately $30.

Summing Up

In the end, a sound preventive maintenance plan helps establish a regular practice that improves the overall safety and performance of your building, thereby enhancing the life of your equipment and avoiding unscheduled maintenance repairs, which not only provides a sustainable environment for workers or tenants but also adds your bottom line.