Neglecting your building’s maintenance can lead to life-threatening hazards, as well as water leaks, floods, and other emergencies, which can be costly. Incorporating a preventive maintenance checklist helps serve as a reminder regarding your building’s maintenance. Therefore, you are less likely to be faced with emergency and surprise breakdowns later on.

Furthermore, it also serves as a detailed guide of things to check for or steps to take for each piece of equipment or area in your building that requires maintenance. When compiling your list, to ensure that no task is left behind, simply follow this guide to creating the ultimate preventive maintenance checklist.

Preventive Maintenance Checklist – Main Tasks to Take Care of

#1. Water Pipes

As the seasons change and temperatures drop, water pipes can become vulnerable to bursting and freezing, especially if they are not properly insulated, which can lead to costly water damage and repairs.

Therefore, it is recommended that you have the water pipes throughout your building, including vacant units, community rooms, and garage, inspected at least once a year to avoid expensive repairs.

#2. Sewage and Drain Pipes

Over time, your building’s plumbing system can become susceptible to various issues, including blockage in the main sewer line, separations in the sewer line, root penetration, and rust, which can not only cause backups in your system but also damage to your yard or landscaping.

This is why we recommend you have your building’s plumbing system inspected and serviced annually in order to avoid costly emergency situations.

#3. Electrical Wiring and Systems

Sometimes fires can occur in a building due to the electrical wiring, especially if the electrical wiring system is faulty or outdated. Therefore, it is recommended that you replace outdated electrical wiring systems and schedule regular inspections and upgrades on existing electrical wiring systems to ensure it remains safe and up to date.

#4. HVAC System

Your HVAC system is your building’s comfort system, and just like a car, preventative maintenance helps ensure peak performance and trouble-free operation, especially during severe cold or hot temperatures when you need it the most.

In addition, a healthy HVAC system helps keep your utility bills manageable by ensuring your system operates smoothly. So, you should have your building’s HVAC system inspected twice a year in order to maintain proper performance.

Some things your HVAC technician will inspect include the following aspects.

Fall and Winter

  • Change filters.
  • Check drain pans and lines.
  • Check fan and blower operation and adjust if needed.
  • Inspect burner assembly and ignition.
  • Check belt and pulleys and replace as needed.

Spring and Summer

  • Replace filter.
  • Clean evaporator coils and condenser.
  • Check refrigerant charge and inspect for leaks.
  • Check airflow.
  • Check operation of the thermostat and other controls.

#5. Landscaping

Though often overlooked, preventative landscape maintenance helps save time and money on emergencies, helps ensure your insurance policy remains in effect and alleviates resident complaints.

So, at least once a year, you should have your trees and bushes inspected, trimmed or pruned. This is a crucial part of your preventative maintenance plan. It helps you avoid damage to utility lines and surrounding structures and prevent falling branches or trees. All these issues can occur as a result of tumultuous weather.

Also, you should also have your outdoor irrigation system regularly inspected to avoid a faulty system, which can cause flooding and ultimately lead to water damage.

#6. Tenants

Sending information to tenants regarding the safe practices of their dwelling also help extend the life of your building and prevent personal injuries and damage. For instance, perhaps quarterly, you could release a reminder stressing the importance of tenants maintaining their dryer vents, lint traps, and immediate areas surrounding the dryer in order to prevent house fires.

Some other things to remind your tenants to inspect include:

  • Washing machine drain hoses and plumbing connections. Faulty hoses and plumbing connections can lead to water leaks and floods, which can be costly to repair.
  • Outdoor grills. Safe grilling practice helps prevent hazards and extends the life of outdoor grills.

construction tools and protective gear

What Are the Benefits of a Preventive Maintenance Checklist?

The main benefit of incorporating a preventative maintenance checklist is that it helps you stay on top of your building’s maintenance, which in turn helps manage costs and save time in the long run.

Moreover, having a preventive maintenance checklist on hand helps document what building maintenance has been performed. Therefore, you can rest assured knowing you have taken the proper steps to maintain the safety and efficiency of your building and serves as proof in the event of a safety hazard.

How Much Does Preventive Maintenance Cost?

To compile a preventive maintenance checklist is free. In fact, there are many free templates available for download online.

Preventative maintenance itself varies depending on the condition and age of your building’s equipment in addition to the size and type of equipment you have and if you require different or more tasks to address your system.

Fortunately, many companies offer preventative maintenance service agreements, which cost between about $169 to about $300 on average for a standard agreement, to help make preventative maintenance tasks more affordable.

Simply select your plan and receive set scheduled inspections and repairs to maintain the efficiency of your system and prevent breakdown. Terms vary according to agreement type.

Summing Up

Overall, having a preventative maintenance checklist at your disposal helps put you in control of your budget and the smooth operation of your building.

To compile your list, simply take notes of each part of your building that requires maintenance, then make notations for each step of the process. Lastly, be sure to include a checkbox to be checked off once work has been done and be sure to include the dates the work was performed.

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