Finding an office lease that checks all the boxes on your list can oftentimes be a challenge. There are many aspects you have to consider before renting an office space, from the area where you want your office to be, to the amount of space you need, the type of office you want to have, and others.
Since you probably plan on staying in that office for a relatively long period of time, it goes without saying that you shouldn’t rush your decision. In order to make sure you pick the perfect office lease, keep in mind these ten tips.
How to Pick the Perfect Office Lease: 10 Useful Tips
1. Consider Repairs
Ideally, you should look for an office space for lease that doesn’t need any repairs. Still, if something caught your attention, and you think it’s the perfect office for you, it might be worth going through the trouble of repairing a few things. What you have to check is whether the person leasing the office is responsible for the repairs, or you have to take care of them by yourself. In the first case, make sure the landlord won’t take a long time repairing the office. If the second possibility is true, don’t rent the space before making sure you have enough money for the repairs as well.
2. Invest in Security
No matter whether you’re looking for an office lease only, or for a space that you can turn into a home, security is extremely important. Even if you’re going to have to pay more, no one is going to be able to take away that feeling of security that a proper building offers. Preferably, you should choose an office lease situated in a building that has after-hours security, a security guard, and other such amenities. Think about the fact that you, your employees, and your equipment are worth the extra money.
3. Think About the Layout
Before saying yes to a leasing office, make sure it’s what you and your employees are looking for regarding layout. For instance, some companies prefer open spaces, while others go for more closed-off offices. What kind of business are you? This is important to answer since some office spaces don’t allow for all kinds of arrangements. If what you see is what you get, and you can’t change a lot of the space, you better be absolutely sure it’s what you want.
4. Ask How Much You’re Allowed to Change
Related to the previous point, whenever you’re about to rent an office space, you have to ask the landlord if you’re allowed to change things about it. If he or she says yes, follow up with a question related to what exactly you can change. Some landlords allow drastic changes, while others want their space to look exactly the same once you’ve moved out of it. If you don’t want to do anything particularly special with your office lease, this shouldn’t concern you as much. But then again, you probably want to.
5. Negotiate a Short Lease
The length of the office lease is also extremely important. We recommend a short one, especially if this is the first office space you’ve ever rented. Long-term commitments work better for people who have some experience in that area and know exactly what they want. In some cases, even they prefer not to sign a long lease. This allows them the freedom to change office spaces more often.
6. Consider the Operating Expenses
Unfortunately, renting the office space is not the end of the expenses you’ll have to cover as the owner of an office. Operating expenses can be quite steep, depending on the building, the size of the office, the area, and so on. Think in terms of taxes, energy, maintenance, and janitorial costs, for instance. If you can, you should find a building that’s going to help you reduce costs, such as one with an HVAC system or special switches that save energy.
7. Check for Business Necessities
Depending on the type of business you run, you’re going to have certain necessities that an office lease should cover. For example, if you have an I.T. company, you’re going to need a redundant fiber loop. This is not something all buildings have. If your business operations are critical, you’ll need a backup generator, in case there’s a power outage. All businesses have their necessities, and you have to think about yours’ beforehand.
8. Think About the Commute
No one wants to drive for two hours each morning to get to work, and then have to drive another two just to get back home. Moreover, some people prefer going to work using public transportation, or even by bike. As a result, you have to try to find an office lease that accommodates everyone’s desires. If your office can be easily reachable by car, bus, subway, bike, and maybe even train, it means you’ve found the perfect location regarding transportation.
9. Keep Parking Space in Mind
Speaking of people who like to drive to work, what are they going to do with their cars once they get to the office? Finding a building with a private parking lot is something you should definitely consider. If you have employees arriving by bike, you should make the office bike-friendly as well, by creating a bike storage area.
10. Check the Acoustics
The acoustics of an office space can really give employees a hard time. If the echo is particularly strong, this can disturb people. Noise coming from outside is another concern. Before deciding on a space, we suggest visiting it at different times each day, so that you can check the acoustics during rush hour, at night, and so on.
Summing It All Up
Depending on the kind of business you own, picking an office lease entails looking at different factors that could make it easier or harder for your business to run. While there are factors that only apply to specific businesses, the ten tips we’ve detailed above are suitable for any kind of company. Make sure to keep them in mind whenever you’re browsing for office leases.