In the modern era, companies will do anything to stay ahead of the competition. Besides just cutting costs, modern research has shown that the place of work is as important for success. As a result, a new discipline has emerged to ensure efficiency in this aspect.
The discipline is known as facilities management (FM). It is still fast evolving, and there is still a lot of research going on in this field. This article is an attempt to demystify this discipline. It will look into all the different aspects involved in facilities management. Additionally, it will delve into how it can give you the edge you need over your competitors.
What Is Facilities Management?
Facilities management is an all-encompassing process that entails the maintenance, operation, and monitoring of buildings to ensure successful and profitable operation. It involves different aspects of the building such as people, processes, technology, and their successful coexistence. For facilities management to be effective, a good manager should merge resources and activities profitably.
For those at the top levels of the organization, it ensures delivery of the firm’s objectives. For the workers, it ensures that they have a safe environment in which to fulfill their duties. Facilities management is a fast-growing discipline that offers an opportunity to improve efficiency at the workplace.
According to IFMA.org, core facilities management competencies include:
- Environmental Stewardship and Sustainability.
- Leadership and Strategy.
- Emergency Preparedness and Business Continuity.
- Finance and Business.
- Operations and Maintenance.
- Human Factors.
- Project Management.
- Real Estate and Property Management.
Who Performs the Job?
The person who is responsible for this job is a facilities manager. His or her duties vary from organization to organization. However, they include things such as managing office moves, renovations, and any refurbishments to the office space. The facility management job is supposed to ensure that everything is implemented on time and with the expected results.
Additionally, the job entails ensuring the firm meets all health and safety standards set by various governing bodies. At times, some firms will outsource facilities management. A company will typically manage all the different facilities at different organizations for a fraction of the cost of doing it in-house.
The Advantages of Facilities Management
One of the major benefits of facilities management is ensuring cost effectiveness at the workplace. It ensures that resources are available in only the quantities required. The result is a better bottom line for the facility. Additionally, a facility manager ensures there is effective communication within an organization. The result is that the manager’s decisions reach the workers at the factory floor as intended. Effective communication also ensures that decisions are implemented in a timely manner within the organization.
In an organization, many divergent processes take place on a daily basis. Without effective management of the facility, most of these processes would and do conflict with each other. The aim of a manager is to ensure that not only do these processes not conflict but they also complement each other. In short, the aim is to ensure that existing processes within the organization should make each other profitable.
Another benefit is that it ensures the business gets the most value for its money. For instance, it ensures that all purchases, especially high-volume ones are standardized. It is crucial for any organization to ensuring that the company does not purchase more than it needs at any time. Essentially, it reduces wastage of a firm’s resources.
Additionally, a company can outsource this work to facility management companies. It ensures that the company can concentrate on its core business. Besides that, it ensures that the firm is benefiting from best practices. It is because a company that offers these services as its core business is able to spend more time researching and implementing best practices.
One more benefit that is worth noting about facilities management is that it leads to better compliance for a firm. Failure to adhere to compliance can lead to huge fines while reducing an organization’s competitiveness. By utilizing facilities management, the organization is able to ensure that compliance issues do not blunt its competitive edge.
Facility Management Software
One aspect worth mentioning about facilities management is the use of facility management software. It has the advantage of being environmentally friendly. There has been a growing awareness of the effects of cutting trees for paper. As a result, many organizations view the use of software as a way to cut down their impact on the environment.
The software also improves security within the organization. It ensures that management within the organization can keep track of who accesses various aspects within the organization. Additionally, it ensures that the organization can set access privileges without having to monitor employees at all times.
Facilities Management Standards
If you have been holding out on using FM, it is time you changed your mind. For one, the competition is already using it. Additionally, there is the option for you to outsource the work. It ensures that you get higher levels of return for money spent. Besides that, FM is a good way to ensure that you adhere to all set standards.
The professional standards for this discipline define the competencies required for a person to be considered a qualified expert. These standards have been created after wide consultations with all concerned stakeholders. Additionally, professionals with experience in standard writing have been incorporated into the entire process. These standards are recommended for all organizations seeking to hire a FM expert.
The standards cover areas such as the key functions of FM. The main components covered in each are of FM and the facilities management certification required. The guides and handbooks for FM are quite comprehensive. However, it is significant to note that they are only guidelines. Each organization usually defines its unique standards based on their unique needs. Since the competencies are always evolving, a company needs to update its own standards often. It will ensure that it always has the edge over its competition.
To Sum It All Up
The aim of FM is to optimize your workplace. If you feel that you are operating at below standards, you need to hire a FM expert. Alternatively, you should consider outsourcing the services. However, there has also been a move towards using FM software in recent times. It ensures automation at your place of work. At the same time, it improves the level of security at your organization. The benefits of FM can already be seen in many organizations. Do not be left behind!